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The first step is to do your Working With Children Check application online by going to www.kidsguardian.nsw.gov.au/check.
Once your application form has been completed online, you will be given an application (APP) number.
The second step is to take your application number along with proof of identity to a NSW Motor Registry, RMS Agency, or Service NSW service centre. Find a location at www.service.nsw.gov.au/service-centre.
Paid workers will be pay a fee of $80. For volunteers, the Working With Children Check is free.
Finally, you will receive an email once the Working With Children Check has been completed.
A five-year Working With Children Check for paid workers currently costs $80.
The Working With Children Check is free for volunteers.
Any future increases to the current fee for the Working With Children Check will reflect CPI increases only.
If you are coming to NSW from interstate or overseas and will be working in child-related employment, you will need to apply for a Working With Children Check.
The first step of the Working With Children Check application can be submitted online.
The second step is to provide proof of identity in person, and pay the $80 application fee if you will be working in paid employment, at either a NSW Motor Registry, or Service NSW service centre. Find a location at www.service.nsw.gov.au/service-centre.
You cannot complete the application process outside NSW unless you are an interstate or incapacitated authorised carer or adult household member in statutory out-of-home care.
If you are unsure of what proof of identity to provide, or hold limited documentation, please refer to the Roads and Maritime Services (RMS) website for what you will need: www.rms.nsw.gov.au/licensing/proofidentity.
If you are going to work in paid capacity or are self-employed, you will need to apply for paid Working With Children Check (paid work includes any form of remuneration such as allowances, gift vouchers or other forms of payment).
A paid Working With Children Check is valid for both paid and volunteer work.
A volunteer Working With Children Check is for unpaid child-related work only.
There are three ways to find your WWC number:
Please note that we issue only a WWC number. There is no certificate or card.
In the system that was in place before 15 June 2013, numbers were not issued. So, if you completed a Working With Children Check before this date, you will not have a WWC number.
The letters that were sent to your employer under the old system administered by the NSW Commission for Children and Young People, or other Approved Screening Agency, cannot be used in the new system, and copies of these letters cannot be provided by the Office of the Children’s Guardian.
You will need to apply for the Working With Children Check if you have not applied under the new system.
Once you have provided proof of identity to the motor registry or a Service NSW service centre, most people will receive their results within a few days.
However, please allow up to four weeks before making contact to enquire about your application's progress.
The most common reasons for a longer waiting time are:
If you already have a WWC number, please provide this to your employer.
Please do not re-apply as paid workers will need to pay the $80 fee and there is no refund for duplicate applications.
Your WWC number expires after five years and must be renewed to remain valid. The expiry date of the WWC number is included in the email notification you received when your WWC number was issued. If you do not have this email anymore, you can find your WWC number and expiry date at www.kidsguardian.nsw.gov.au/check/apply.
An email reminder will be sent 3 months before the expiry date to your nominated email address.
Go to www.kidsguardian.nsw.gov.au/check/apply and click 'Register as an employer' to be taken to the online registration form.
You will also find an online tutorial on the employer registration process on our YouTube channel at https://youtu.be/1pVxHDQ9yBs
Before you hire a new, child-related worker, you must verify the status of their Working With Children Check online to ensure they have a clearance to work with children, or have a current application.
An employer must keep records in relation to the Working With Children Check.
You must keep records of employee WWC numbers, the date you verified them, and the date the numbers expire.
If any new relevant record appears that leads to the worker becoming barred, the Office of the Children’s Guardian will notify every employer who has verified the worker’s WWC number.
If the employer has not verified the worker online, the Office of the Children’s Guardian may not be able to notify the employer if that worker is barred.
The Working With Children Check and a National Police Check are two different checks.
The Working With Children Check is an ongoing assessment of a person’s suitability to work or volunteer with children and involves a check of a person’s national criminal history (including all spent convictions, pending and non-conviction charges) and a review of findings of workplace misconduct. The result of a Working With Children Check is either a clearance or a bar.
The Police Check is current only on the day of issue and is simply a list of the offences from a person’s criminal history that can be disclosed. It does not involve an assessment of risk or suitability by a government agency.
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